Portney & Company is a different kind of CPA Firm

Experience, Creativity & Results = Portney & Company Your Trusted Advisors

PORTNEY & COMPANY CERTIFIED PUBLIC ACCOUNTANTS AND BUSINESS CONSULTANTS

Client Resource Center

Netclient Login

(Use your Portney & Co issued login)

Netclient CS Online Services (PDF)

Netclient Mobile App
On-the-go access to your online accounting and payroll services.

Mypay Login
Be sure to use your Payroll login

Quickbooks Online Login

Update Client Information Online

Mail List Sign Up

 

Portney & Company Blog

 

FreshBooks
Small Business Accounting Software Designed for You
Contact John@Portney&Company

 

5 Ways to Audit Your QuickBooks Activity

In the past QuickBooks had an optional Audit Trail feature that you could choose whether or not to enable. However, recent versions of the program automatically enable Audit Trail, so every change made to a transaction in QuickBooks is logged automatically.

Although this may seem Orwellian, you may find that you sometimes need to carry out forensic research on a particular QuickBooks transaction. In layman's terms, this means looking into who changed or deleted a transaction, determining what date the transaction changed, and how the transaction looked before it changed.

In this article we'll discuss five different audit reports that QuickBooks provides, as well as show you some easier ways to mine the data within these reports.

Expert tip: It's best to assign a separate user ID to each QuickBooks user. To do so, choose Company, Set up Users and Passwords, and then follow the onscreen prompts. Once you set it up, you'll be able to have accountability for every transaction entered or modified in QuickBooks.

Audit Trail Report

As previously discussed, the Audit Trail is automatically enabled in QuickBooks, and it cannot be disabled. To view the audit trail, choose Reports, Accountant & Taxes, and then Audit Trail. As shown in Figure 1, the audit trail report will appear onscreen.

Figure 1: By default, the Audit Trail shows all activity for today.

Although the Audit Tra